Bring deadlines together
One tracking sheet can show open tasks, missing documents and upcoming dates. Assign an owner to every action.
Create useful templates
Prepare templates for common letters, agendas and meeting notes. Keep a reference version and adapt it to each situation.
Batch similar tasks
Set aside time for filing or letter preparation. This reduces constant interruptions and makes it easier to review files.
Review regularly
Review outstanding actions and choose what to finish, delegate or postpone. A short regular review is easier than a large administrative backlog.